Onsite information for exhibitors

This information concerns sponsors, exhibitors and challenge organisers.

The information provided on this page can also be downloaded here in the form of the Exhibition Manual ICRA 2016


Important note about lithium ion batteries

There are new rules regarding shipping of lithium ion batteries. You need to pay attention when you ship so that your shipment does not get stopped. Please refer to the IATA document for more information.


Exhibition Venue:

Stockholm Waterfront Congress Centre
Nils Ericsons Plan 4
111 64 Stockholm
Phone: +46 8 5050 6000

Exhibition Area:

The Exhibition Area is located at Stockholm Waterfront Congress Centre, Level 2.

Only registered delegates, guests of ICRA 2016 and the Exhibitors’ registered staff will be admitted to the Exhibition. Badges must be worn throughout the Congress and during setup and dismantling. All booth staff is required to register on-line in order to get badges. Exhibitor badges will be handed out on site.

Stand sales, Coordination of exhibition, registration, invoices and payments:

Meetagain Konferens AB
Råsundavägen 13
SE-169 67 Solna

Mrs. Caroline Knies (icra2016@meetagain.se)
Phone: +46 8 664 58 00

Exhibition organisers:

KTH Royal Institute of Technology
SE-100 44 Stockholm

Exhibition co-chair: Patric Jensfelt (patric@kth.se)

Setup and dismantling

The exhibition center is located in the center of Stockholm and space is limited. Therefore, the time table for setup and dismantling is such that these take place before and after workshops and tutorials rather than in parallel, not to disturb these with the noise. This will be strictly enforced and there will be no exceptions to this rule.


Setup must be made in the following time window and in coordination with the services and rental provider CityExpo.

Sunday 15 May: 14:00 – 21:00 (2pm – 9 pm)

Set-up must be completed Monday by 08:00 hrs.


Dismantling must be made during the following times and in coordination with the services and rental provider CityExpo.

Friday 20 May: 17:00 – 20:00 (5 pm – 8 pm)
Saturday 21 May: 08:00 – 17:00 (8 am – 5 pm)

No exhibit or any part of an exhibit may be removed before 17:00 on 20 May. Exhibits must be removed between the times mentioned above.

The Exhibition Organisers shall be entitled at the risk and expense of the Exhibitor to remove all articles, exhibition material, etc. which has not been removed by the Ex- hibitor before the expiration of the period fixed above.

After the closing of the Exhibition, articles and exhibition materials, etc. may only be removed from the Exhibition area if all amounts due to the Exhibition Organisers have been paid. The Exhibition Organisers shall be entitled to fair compensation for the risk and expense of the Exhibitor to detain articles and materials, etc. Exhibitors must re- store the stand provided by the Exhibition Organisers to its original form.

Exhibition period 16 – 20 May 2016

The execution runs Monday to Friday according to the following schedule

Monday 16 May: 13:00 – 17:00 (1 pm – 5 pm)
Tuesday 17 May: 08:00 – 17:00 (8 am – 5 pm)
Wednesday 18 May: 08:00 – 18:00 (8 am – 6 pm)
Thursday 19 May: 09:00 – 17:00 (9 am – 5 pm)
Friday 20 May: 08:30 – 13:00 (8:30 am – 1 pm)

Entrance for Exhibitors starts: Monday at 11:00 (am) and Tuesday-Friday at 07:30.

Stand rental

The stand rental includes (minimum 4 square meters):

  • Standard Shell Scheme booth (see description under Services and rental products)
  • Table (one table and one chair)
  • 220V/10A power outlet
  • Discounted conference registration(s)
  • Exhibitor booth staff badges
  • Company logo and link to company website on ICRA website
  • Listed as exhibitor on printed material

For all extra services and material, Exhibitors will be invoiced by Meetagain Konferens AB and other suppliers. The Exhibitors must obey terms and other conditions stipulated by Meetagain Konferens AB and the Exhibition suppliers.

Services and rental products

Official supplier of exhibition articles:

The official supplier is City Expo AB. Please visit their designated website for ICRA 2016. There you find all information about delivery of goods, storage, extra services and prod- ucts you might need for the exhibition.


City Expo AB Hamngatan 33
SE-172 66 Sundbyberg
Att.: Mr. Kostas Grintzos (kostas@cityexpo.se)
Tel +46 8 764 46 44
Fax +46 8 764 46 01

Official Transport (Carrying) Company:

(Forwarding and storage of Exhibition Articles)
For sending shipments, loading, unloading and storage questions please ask for an offer

City Expo AB Hamngatan 33
SE-172 66 Sundbyberg
Att.: Mr. Kostas Grintzos (kostas@cityexpo.se)
Tel +46 8 764 46 44
Fax +46 8 764 46 01

Do not send any goods directly to the venue!
Must go via City Expo AB.

Important information

Exhibitor staff registration:

For Exhibitor ́s Registration: Click here!

Deadline for exhibitor registration: May 2, 2016.

The Exhibitor staff registration entitles to:

  •  Free access to the exhibition area
  •  Access to the Welcome Reception provided space is available
  •  1 free copy of the Final Programme/Digest
  •  Water, coffee & tea during breaks

As Exhibitor you are entitled to 1 free Exhibitor Badge. See Information for Exhibitors and Sponsors about numbers of discounted conference registration(s).

Additional exhibitor registrations can be purchased for SEK 1.000 + VAT.

Please observe that Hotel Accommodation for exhibitors can also be made via the regis- tration link. Rooms at Radisson Blu Waterfront Hotel has been reserved for Sponsors and Exhibitors.


There will be free wireless internet during the entire congress.
Connect to the network Waterfront.
Open the web browser.
Accept the terms and conditions.
Press Connect.


Parking suggestions for Parking Garages close to venue (with parking fee per hour):

Regeringsgatan 15 & 20 And Herkulesgatan 16
SEK 60 per hour / 24-hour: SEK 240 per day

Torsgatan 1
SEK 60 per hour / 24-hour: SEK 240 per day

Olof Palmes Gata 28
SEK 20 – 60 per hour (depending of what time of day) / 24-hour: SEK 280 per day Prices may change during the day and are subject to changes.

Preliminary floor plan


Map of with location of venue