Your presentation has two components: a three-minute spotlight pitch and a 40-minute interactive presentation. This will afford you the opportunity to present your work to a large audience (there are only three parallel speaking sessions) and to interact more deeply with those who are interested to learn more. This format is the same as the one used at IROS 2014 in Chicago.
(Please note that papers not presented at both the oral and interactive sessions will not be transferred to IEEE for archiving.)
The Spotlight Pitch
During a typical spotlight session, one speaker will be speaking, while the next speaker is setting up his laptop. The current speaker’s laptop is projected to the main (center) screen. A monitor at each podium shows the speaker what is (or will be) projected to the center screen. After three minutes, the spotlight shifts to the next speaker, whose microphone becomes live and whose laptop now controls the center screen. There will also be a 3-minute countdown timer. The screen resolution is 1920×1080.
You can see examples of 3-minute pitch talks here and here.
For the speaking sessions, you will come to the front of the room at the beginning of the session. While the speaker before you is speaking, you will have three minutes to set up your laptop (VGA connection will be provided). There will be a volunteer at the podium to help you if you need it. There will be a local monitor on the podium that shows what will project from your laptop to the screen, so you can be sure that the audience will see what you see on the monitor. There will be no audio hookup for your computer.
When the previous speaker finishes, their microphone will go dead, yours will become live, your monitor will be projected to the main screen, and the spotlight will shift to you. Your three minutes starts right then and you can begin your talk.
Practice rooms will be available where you can test your connection before the session.
Finally, there will also be a second large screen in each room where the single digest slide of each paper will be shown. As a fallback, in case of technical problems setting up your laptop, you can give your presentation using that slide.
You will have only three minutes, but there will be no changeover time and no questions, so you should be able to get your message across, enabling the audience to know if they want to learn more and visit your display during the interactive session. Use the time wisely! Questions and discussions will happen during the interactive sessions.
- You must finish in three (3) minutes! Plan on 2:50 to be safe.
- After three minutes, your microphone will go dead and your laptop will no longer be projected.
- PRACTICE! Most likely, you will need to practice a number of times to get your message across effectively in only three minutes.
- You will not be introduced. Give your name and the title of your paper.
- Your presentation is an advertisement for your paper, so focus on insights rather than details.
- Avoid spending much time on related work.
- Consider giving an application/motivation of your work, the main result, and one piece of technical “meat” (e.g., a theorem, a design principle, an equation, etc.) that will help the audience understand the methodology and the depth of the work, understanding that there will not be time for all the details.
The Interactive Session
After your speaking session, in the next session you will move to the interactive areas, where attendees can ask you questions and engage in discussion in a 40-minute interactive session. You will have a 40”-42” LED 1920×1080 display to project your laptop (VGA connection provided). All screens will be numbered, so make sure you find the screen with the correct number.
- If you have more than one author for your paper, we recommend you have two authors at your interactive station. This allows one author to walk around and talk to other authors of thematically-related papers while the second author presents the work.
- If there are people waiting to talk to you, limit your discussion with any one attendee. Schedule a time later to get together to discuss in more detail.
- You should have several slides prepared that get into the details, but do not plan to give full 15-minute one-way talks. The format of the interactive session should encourage lively discussions between paper authors and audience members. The format of the interactive session is not to repeat the same 15-min one-way talk over and over until the end of the session.